Training, Resources, & Forms

Achieving excellence in human services starts with accurate data. We provide the tools, specialized training, and continuous learning opportunities you need to maximize the impact of your work within the Napa HMIS.

Your Path to Becoming an HMIS Super User

The quality of data is essential to the work being done in our community. By mastering the HMIS, you move beyond simple data entry to understanding how to effectively communicate the success of your programs.

Our training curriculum is designed to help staff at all levels enhance their understanding of data collection, performance measurement, and system design.

Beyond software functionality, these courses ensure every user is equipped to protect client privacy through state-of-the-art security features and rigorous standards.

Trainings

New User Trainings

Welcome to Clarity HMIS!

All new Clarity Human Services HMIS users are required to complete Clarity Human Services: General Training before they will be granted access to the system. Clarity General Training is offered via a learning management software as needed either for the first time or as a refresher. Users check their knowledge by completing the quiz questions in order to gain access to the system.

New users must also watch Napa HMIS Data and Privacy Security Training prior to gaining access to the system.

New users must then contact their HMIS Administrator, Karina Gallegos-Ruiz, and she will request a new user account. Once the account has been set-up, the user will receive log-in credentials from the Bitfocus Help Desk. For more information on signup/registration and completion please click HERE.

Additional Trainings

On Demand Trainings

On-Demand Training Dashboard: Visit your On-Demand Training Dashboard to find all available general trainings from Bitfocus.

Clarity Human Services: Introduction to Reports: Find out out to run, create, manage and set up reports in Clarity here.
Looker/Data Analysis Models Overview: Learn how to create models based on your needs, run a basic look and filter data, and more in this training.
Advance Data Analysis: In this course, you will gain insight on how to customize your data, show you all the exciting possibilities you can do through Looker, and find supporting resources.
Data Quality Reports: Learn how to find and fix data quality issues.
Understanding the Impact of Clean Data: The quality of data is so important to the work being done in our community. This course gives you a high level look at why data quality is essential and will help you to recognize data quality errors when they occur.
General HMIS Requirements: This course will help you understand what HMIS requirements are and how they are applied within Clarity Human Services.
Understanding HUD HMIS Guidance and Resources: This course is designed to provide guidance on how to understand HUD Data Standards Manual, HUD Data Dictionary, and other Federal Partner Resources.
Frequently Asked Questions: We're excited to offer this FAQ course! Our sole intent in offering this course is to get your answers quickly, efficiently, and in a way that is easy to learn. Here we answer questions that would typically result in a ticket through our Help Desk. We find that offering these resources ad hoc gives our users the ability to find answers quickly.

Forms

HMIS Release of Information (ROI) Forms

2026 Standard HMIS Forms

Updated 10/1/25

Word versions of these forms may be requested if necessary

Head of Household (HoH) & Adult Forms

Child Forms

Additional Resources - coming soon;

Veteran Affairs SSVF HMIS Forms

Updated 10/1/25

2026 VA SSVF HMIS Forms

Head of Household (HoH) & Adult Forms

Child Forms

Additional Resources - coming soon; pending HUD to publish

FY26 VA Programs HMIS Manual
FY26 HMIS Data Standards Manual
FY26 HMIS Data Dictionary

Abode HMIS Forms

Updated 10/1/25

Standard Abode Forms - Head of Household (HoH) & Adults

HoH & Adult Client Profile (Standard)
Adult Program Enrollment (Custom) - This enrollment form should ONLY be used for the following programs: South Napa Shelter, Winter Shelter, North Napa Center, and Consolidated Outreach

SPANISH Adult Program Enrollment (Custom) - This enrollment form should ONLY be used for the following programs: South Napa Shelter, Winter Shelter, North Napa Center, and Consolidated Outreach*

Adult Program Enrollment (Custom) - This enrollment form should ONLY be used for Abode's Housing programs*

SPANISH Adult Program Enrollment (Custom) - This enrollment form should ONLY be used for Abode's Housing programs*

Adult Program Enrollment (Standard) - This enrollment form should be used as needed for other Standard Abode programs*
Adult Current Living Situation Assessment (Standard)
Adult Status Update/Annual Assessment (Standard)
Adult Program Exit (Standard)

Standard Abode Forms - Child

HDAP Forms - HoH & Adults only

Rapid Resolution Forms - HoH & Adults only

Additional Resources - coming soon, pending HUD to Publish

FY26 CoC Program HMIS Manual
FY26 HMIS Data Standards Manual
FY26 HMIS Data Dictionary

CalAIM HMIS Forms

Updated 10/1/25

Abode CalAIM programs should use Abode-specific forms found HERE. There are no CalAIM-specific paper HMIS forms other than the Client Profile forms linked below. All other forms linked below are Standard forms.

Head of Household (HoH) & Adult Forms