HMIS Newsletter: June 2026

Table of Contents

• Announcements
• New Multi-Factor Authentication (MFA) Platform Coming 7/9
• June 2026 Feature Focus
• Important Reminder for HMIS Trainings
  
• Upcoming Events 
• Bitfocus is Hiring

Announcements

Exciting News: The New User Interface 

Important Update: New HMIS Client Informed Consent & ROI Effective July 1st

We are updating our Release of Information (ROI) process starting July 1, 2026. Here is a quick, friendly breakdown of what is changing and how client consent works moving forward:

• New 7-Year Expiration: Starting July 1st, all new ROI forms will automatically expire seven (7) years from the day the client signs them.
• What About Older Forms? ROI forms completed prior to this date did not include an expiration date and will remain valid unless otherwise revoked. Forms signed before March 2021 may include an expiration date and will expire accordingly.
• Clients are Always in Control: A client can cancel (revoke) their consent at any time. To do this, they just need to give your agency a written request.
• No Looking Back: If a client cancels their consent, it stops future sharing. It isn't retroactive, meaning it doesn't apply to information that was already shared while the form was active.
• Where to Put the Written Request: If a client submits a written request to cancel their consent, please upload it to HMIS and keep a copy in their physical or agency file.

Quick Reminder for Staff: Always let clients know that their consent lasts for 7 years on the new forms, but they can change their mind in writing whenever they choose!

New Multi-Factor Authentication (MFA) Platform Coming 7/9 

Why We Are Making This Change

Bitfocus is upgrading Clarity Human Services to a new authentication platform called Auth0. This upgrade modernizes our security foundation to better protect sensitive client data and changes how you log into your account. For more details check out this Help Desk article: Auth0 for Clarity Human Services: Toolkit.

The Rollout Timeline

June 2026 Feature Focus

We're releasing updates every week! A summary of every new feature and system update will be added to our comprehensive article: Clarity Human Services: June 2026 Feature Updates. Each entry includes links to updated documentation so you can dive deep into the technical details.

Please note the following schedule for your sites:

• Every Monday: Updates are available to test and review on your Training Sites, giving you a first look at new functionality.
• Every Wednesday: Those same features go live on your Production (Live) Sites.
  

Here are some highlights of recent feature updates included in our June release schedule:

• Clarity CSV: We’re excited to introduce Clarity CSV as a new import format for the Data Import Tool (DIT), providing a new, expanded option for importing custom data.
• Updated Public Listing Settings: Managing program visibility just got better. Our latest update gives you clearer insight and flexibility into who can make referrals, to which programs, and how the process works. If you're noticing something different in your referral workflow, please let us know: napa@bitfocus.com

Here are some highlights of recent feature updates available in the new Clarity interface:

• Sensitive Data Protections: Fields marked as Protected in applicable screens are now automatically hidden from users who don’t have the required permissions for the agency that owns the record.
• Check-In Button: An Active Referral(s) card is now available on the right sidebar of a client's Profile page. Case managers can use this single-click Check-In button that resets the Last Activity date across all Pending status referrals for the client at once.
• Multi-Select Filter Standardization: Filtering is now more efficient! You can now select multiple values within a single filter in just one step.
• Service Details Authorization Lock Field: Prevent unauthorized edits by locking service records. The new Authorization Lock field can be found in the Additional Information section of the Service Details page.
• Coordinated Entry Events: A new "Events" tab in client program enrollments provides a complete view of all Manual and Inferred CE Events. From this tab, you can manage client event provisions (add, edit, delete, restore) and view a full audit log based on permissions.
• Streamlined Referral Reassignments:The Reassign Referral workflow now allows direct placement into specific units/beds (including a simplified 1-step form for single clients). The new Available Unit / Beds field replaces the Opening field and is used to select the appropriate placement.
• Additional Program Exit Functionality: You can now close open services and occupancies directly within the Exit modal to skip manual post-exit cleanup. This update also adds support for CE/Encampment program auto-exits and automatically removes referrals from the Community Queue upon permanent placement.

Want additional resources to understand these updates?

• Read our June 2026 Feature Updates article.
• Want a video about recent feature updates? We record every session so you never have to miss a thing. You can access the full recording in our Past Bitfocus Webinars library, making it easy to watch (or re-watch) whenever it fits best into your schedule.

Important Reminder for HMIS Trainings

Please ensure all new and existing staff use their agency email address when registering for trainings on the Skilljar training portal. This helps in two important ways:

• Expedited Training Verification: Matching emails speeds up the training verification process and avoids delays in setting up new user accounts.
• Avoid Account Deactivation: Mismatched email addresses between Clarity and Virtual Trainings causes accounts to be flagged during the Annual Privacy Training verification and deactivated, as the system will not match them to confirm that required training has been completed.

Upcoming Events

Napa CoC General Meeting | July - Canceled

Please note that the July Continuum of Care (CoC) meeting has been canceled. Our next meeting will be held in August.

 

Bitfocus is Hiring

Join our Team!

• Visit bitfocus.com | Jobs | About Bitfocus

• Work with us at Bitfocus! Join a team committed to innovation, collaboration, and real-world impact in human services.