HMIS Newsletter: August 2025

Table of Contents

• Announcements
• Federal Data Standards: 2026 Data Standards Update 
• How-To: Reset Your Password
  
• Report spotlight 
• Upcoming events 

Announcements

Results from last month's poll: 

Which Character Would Make Adulting Way More Manageable? 

100% voted Joey Tribbiani!

Federal Data Standards: 2026 Data Standards Update 

HUD Data Standards: Quick Overview 

Every two years, the government updates its rules for collecting information about people who are experiencing homelessness. These rules are called "HUD Data Standards." The new set of rules will take effect on October 1, 2025, marking the start of the Fiscal Year (FY) 2026.

Why do the Data Standards change every two years?

• To Work Together Better: Different government groups want to collect information the same way. This helps them get a clearer picture of homelessness across the country.
• To Follow New Laws: Sometimes, the government changes the information it collects. The new Data Standards make sure everyone has a shared understanding of the new requirements. 
• To Make It Easier: The government wants to make it easier to collect this information. They are also making sure the information they ask for is useful for helping people.

Want more info?

Check out Bitfocus's Help Center article on the 2026 Data Standards

How - To: Reset Your Password

If you forget your password or need to reset it, you can do so yourself by selecting the "FORGOT PASSWORD?" link on the login page. For more information or step-by-step guidance, please view the Help Center article.

You can also email the Help Desk for password support at Napa@bitfocus.com.

Report Spotlight: HUDX-225 (Data Quality Review)

Report Purpose:

To review and monitor the quality of data entered into HMIS. This report, created by HUD, is a tool for agencies to identify and correct errors in client data. The HUDX-225 report is useful for HMIS end users because it helps agencies quickly identify and fix data entry errors. By highlighting missing or incomplete information, noting delays in data entry, and highlighting where corrections can be made at the profile or enrollment level, it ensures the data used for reporting and decision-making is accurate and reliable.

Location & Details:

The report is found in the HUD section of the Report Library. There is also an Admin version available in the Administrator section.

Pro Tip:

Need to see which clients or enrollments are being counted in the report? Most reports in the report library can be run in a "web version" and you can click the data to drill down to the client-level records.

What's Included:

The report includes program client counts, client profile and enrollment completeness, and data entry timeliness.  

Want more details?

Check out Bitfocus's Help Center article on HUDX-225

Upcoming Events

Napa CoC General Meeting | 9/4/25 2:30-4 PM (Register here)

Monthly CoC meeting run by Napa County on the first Thursday of every month. After registering, you will receive a confirmation email containing information about joining the meeting.  

Questions?

Your HMIS Administrators are happy to help.

Phone: 888-505-1832

Email: napa@bitfocus.com