Table of Contents

1. Spring into Summer 2025 HMIS User Survey 
2. Upcoming Events
3. Explore the New Clarity User Interface
4. New Clarity Interface: June Feature Updates
5. Clarity Human Services: June Feature Updates
6. Bitfocus is Hiring

Spring into Summer 2025 HMIS User Survey

Haven’t taken the HMIS User Survey yet? No worries, there’s still time, you have until July 2nd to complete the User Survey. We really want to hear from you about what’s working, what’s not, and how we can better support your HMIS Journey. The survey is anonymous, should take less than 10 minutes, and helps us create the tools and training you need. 

Thank you to everyone who’s already filled out the survey! We appreciate you taking the time to share your thoughts and feedback to help us make the HMIS even better for everyone.

Don’t miss your chance. Quick, easy, and possibly rewarding!

Fill out the HMIS User Survey here

Upcoming Events

Napa CoC General Meeting: August 7th, 2:30 - 4 pm

Register here

Monthly CoC meeting run by Napa County on the first Thursday of every month. After registering, you will receive a confirmation email containing information about joining the meeting. The CoC Meeting will be cancelled for the month of July. 

Explore the New Clarity User Interface

We encourage all users to explore the New Clarity Interface. Need a quick refresher? You can always watch the demo. Below are resources to get you started.

• Clarity Human Services - New Look: Demo
• Clarity Human Services - New Look: Common Functions

To switch between the old and new interface click on this icon in the top left corner next to your name. To switch back just click on the same icon

You can also switch on the cool dark mode!

New Clarity Interface: June Feature Updates

1. New! Client Files

We are excited to announce that with this update, the new Clarity Human Services interface will include Files functionality. End users can now view, edit, and upload files at both the client and program levels. The video below provides an example of how to search for a client, and add and delete personal identification files. For more details refer to the Help Center article here.

Watch the Demo:

2. New! Alerts and Warnings

The new Clarity Human Services interface now includes public alerts and warnings. These alerts and warnings will appear in the top right corner of the client profile screen.

Public Alert Warning 

A public alert offers a convenient way to inform staff members about crucial client-specific information by displaying a dedicated public alert button. The badge count on this button indicates the number of active alerts for a particular client. 

Note: Clicking on the Public Alerts button will redirect users to the current Clarity Interface.

If a user hovers over the Public Alert button, a list of alerts for the client will be displayed.

Users can click the drop-down arrow to see additional information about a specific alert. 

A new Help Center article is available with details on all functionality here.

Release of Information (ROI) Warning

For clients who are missing an ROI or have an ROI that is about to expire, an alert will be visible on the top right corner of the client profile. The alert will indicate if the ROI is missing or expired.

ROI is Missing

The ROI Alert button will appear in red like in the image below.

Users can hover over the ROI Alert button to see a note stating “Release of Information is missing. Please review to ensure compliance.” Users can click on the ROI Alert to go to the Privacy Tab and manage ROIs from there.

ROI is Expiring

When an ROI is expiring the ROI alert button will display in yellow like in the image below.

Users can hover over the ROI Alert to see a note stating “Release of Information expires in (number) of days. Please review to ensure compliance.” Users can click on the ROI Alert to go to the Privacy Tab and manage ROIs from there.

3. New! Privacy

On the Client profile there is a lock icon in the top right hand corner which indicates if a client record is public or private. 

There are 3 options:

• Option 1: Client is public but can be switched to private - this is the default when the client record is first created.
• Option 2: Client is public and cannot be switched to private because other agencies have added data to the record.
• Option 3: Client is private and can be switched to public.
  

Option 1

The default option when a client is created is for privacy to be public and all agencies can see client data. If no other data from other agencies has been entered for the client, an end user with the appropriate permissions can switch the privacy to private. 

When the client’s privacy setting is public, the lock icon is open. Users can hover over the privacy icon to see a tooltip that states “Public, client data is shared.”

If the user clicks the lock icon, a popup appears and they can update the privacy to switch the record to private.

When the user clicks Confirm, the lock icon switches to closed, and the tooltip updates to “Private, client data is not shared.” Client data will no longer be visible to other agencies.

Option 2

If a client’s privacy is set to Public and other agencies have added data to the client record, the lock icon will be open, indicating that the record is public, and grayed out, indicating that the setting cannot be changed. The tooltip will state “Public, client data is shared. Client cannot be private.” End users will be unable to change the client’s privacy to Public.

Option 3

If the client’s privacy is set to Private, the lock icon will be closed and the tooltip states “Private, client data is not shared.”

If the user clicks the lock icon, a popup appears and they can update the privacy to switch the record to public. When the user clicks Confirm, the lock icon switches to open, and the tooltip updates to “Public, client data is shared.” Client data will be visible to other agencies.

For more details refer to the Help Center article here. 

Clarity Human Services: June Feature Updates

Check-in Button for Client Profile

A Check In button has been added to the client profile that allows users to quickly check-in a client on the Community Queue without accessing their referral.

The Check-In button has been added to the client profile screen below the client’s unique identifier.

The Check-In Button Appears When:

• The client has at least one referral to a community queue or a direct program.
• At least one "View Detail" link is available.
• The user has "Edit Agency Referral" or "Edit Any Agency Referral" permissions.

Functionality:

Hovering over the button shows a tooltip explaining that clicking it will keep all pending referrals active.

Clicking the button:

• Resets the referral clock (client will remain active in pending community queue referrals).
• Updates the “Last Activity” date to today for all pending referrals.
• Logs the action in the Client Profile audit log.
  
  

Please Note: This will be visible to all users based on Napa’s referral access rights. However, if you are not responsible for managing HMIS referrals, then you should not be using the Check-In button on the client profile. If you have any questions about the functionality of this new feature, please reach out to our Help Desk at napa@bitfocus.com.  If you have questions about the HMIS referral process or workflows in Napa, please contact your HMIS Lead Karina Gallegos-Ruiz at karina.gallegos-ruiz@countyofnapa.org and she will direct you to the right person.

Bitfocus is Hiring!

🌟 Join the Bitfocus team 🌟 

Bitfocus is hiring for multiple positions! Check out our job postings here 🔍

Questions? Your HMIS Administrator is happy to help.

Phone: 888-505-1832
Email: napa@bitfocus.com